Every Council meeting has time allocated for people to speak to the Council, either as part of a public forum or a deputation. People can also speak in support of a written submission made about a particular Council consultation. Please note that anything you say, including personal information such as your name, will be available to the public and media as part of the decision-making process.
There are two ways you can have your say at a council meeting, in a public forum or in a deputation:
Public forums let members of the public bring matters to the attention of the Council. The matters being raised are not on the agenda of the meeting at which the presentation is being made.
If the matter that you have spoken about is not on the agenda then no resolution can be made on your presentation, but Council officers may be asked to prepare a report for consideration at a subsequent meeting.
Deputations enable a person, group or organisation to make a presentation to a Council meeting covered by that meeting's agenda.
If the matter that you have spoken about is on the meeting agenda then your comments will be taken into consideration by the Council when they are considering that report.
If you would like to speak at a public forum or deputation, please contact the Governance Team on 06 759 6060 at least one working day before the meeting. We will discuss the rules around the processes including time limits and obtaining permission to speak.
Submissions are your opportunity to provide feedback on matters the Council is consulting on. A submission tells us what you agree with, what you are concerned about, disagree with or feel should be changed or what other issues you would like considered. For the majority of submissions processes, you will be given an opportunity to speak to your written submission at a Council meeting.
Submission forms ask you to indicate whether you'd like to speak to the Council in support of your submission. If you have advised us you would like to speak to the Council we will let you know of the approximate time that you will be able to speak.
It is important that you arrive at the meeting at least 15 minutes before your allocated time. If we are ahead of schedule you may be asked to speak earlier than your allocated time.
Well before the meeting, the Council receives copies of all submissions so you don't need to read your submission to the Council.
The purpose of the meeting is to allow submitters to speak to the Council and highlight points made in submission.
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Page last updated: 08:13AM Tue 02 November 2021